Budget

Item	Items	Amount
1	Location – Grand Hyatt room (~$400/ day for 4 days) Usual cost is $1,500/ day – but we were able to negotiate with them to get this incredible rate.	$1,600
2	AV Equipment rental - Still waiting on quotation Rough estimate ($200/ day for 4 days)	$800
3	Food & Beverages for attendees – Exploring multiple options below: Option 1: Full Continental breakfast – pastries, fruits, coffee, juices @$34pp ++ Option 2: Breakfast in a Bag – Breakfast sandwich, coffee & fruit cup @$25pp ++ Option 3: Snacks of the Day - Daily snacks (Almonds, Dips etc.) @ $18/ pp ++ - Drinks 3 gallon coffee + 2 Gallon Hot Tea @$105/ gallon Option 4: Bagels & Coffee Combo - Bagels and pastries: 100 pieces (@$5/piece) - Drinks 3 gallon coffee + 2 Gallon Hot Tea @$105/ gallon Note a 25% service charge and 8% tax. So, adding approx. 33% to the cost.	Option 1: $10,900 cost $34 * 60 ppl * 1.33 = $2,725 / day Option 2: $8,000 cost $25 * 60 ppl 1.33 = $2,000 / day Option 3: $8,600 cost* ($18 * 60 ppl) + (5 gallon * $105) 1.33 = $2,150 / day Option 4: $5,500 cost* (100 * $5) + (5 gallon * $105) *1.33 = $1,375 / day
4	Summary – Cost for 4 days Total Location and AV = $2,400 - $3,000 (buffer for AV) Snacks / Breakfast = $5,500 - $11,000 (depending on Option 1, 2, 3, or 4) We can also use various options for different days to mix things up.	Budget for Approval: · Low end: $3,000 (no food) · Medium tier A: $3,000 + Option 4 food $5,500 = $8,500 (basic food) · Medium tier B: $3,000 + Combo of 1,2,3 and 4 for diff days: $8,500 = $11,500 · High End: $3,000 + Option 1 food $11,000 = $14,000

Item	Items	Amount
1	Location – Grand Hyatt room (~$400/ day for 4 days) Usual cost is $1,500/ day – but we were able to negotiate with them to get this incredible rate.	$1,600
2	AV Equipment rental - Still waiting on quotation Rough estimate ($200/ day for 4 days)	$800
3	Food & Beverages for attendees – Exploring multiple options below: Option 1: Full Continental breakfast – pastries, fruits, coffee, juices @$34pp ++ Option 2: Breakfast in a Bag – Breakfast sandwich, coffee & fruit cup @$25pp ++ Option 3: Snacks of the Day - Daily snacks (Almonds, Dips etc.) @ $18/ pp ++ - Drinks 3 gallon coffee + 2 Gallon Hot Tea @$105/ gallon Option 4: Bagels & Coffee Combo - Bagels and pastries: 100 pieces (@$5/piece) - Drinks 3 gallon coffee + 2 Gallon Hot Tea @$105/ gallon Note a 25% service charge and 8% tax. So, adding approx. 33% to the cost.	Option 1: $10,900 cost $34 * 60 ppl * 1.33 = $2,725 / day Option 2: $8,000 cost $25 * 60 ppl 1.33 = $2,000 / day Option 3: $8,600 cost* ($18 * 60 ppl) + (5 gallon * $105) 1.33 = $2,150 / day Option 4: $5,500 cost* (100 * $5) + (5 gallon * $105) *1.33 = $1,375 / day
4	Summary – Cost for 4 days Total Location and AV = $2,400 - $3,000 (buffer for AV) Snacks / Breakfast = $5,500 - $11,000 (depending on Option 1, 2, 3, or 4) We can also use various options for different days to mix things up.	Budget for Approval: · Low end: $3,000 (no food) · Medium tier A: $3,000 + Option 4 food $5,500 = $8,500 (basic food) · Medium tier B: $3,000 + Combo of 1,2,3 and 4 for diff days: $8,500 = $11,500 · High End: $3,000 + Option 1 food $11,000 = $14,000