Timesheet 2022 - Rob Rasor

Concluded offboarding nonrenewed contributor. Brief phone call with Tom regarding Opolis and continuing with subcontractors being paid as normal, relayed to Opolis chat. Fixed W-9 link on welcome page that was broken. Explained to contributor how to add link lines to profiles for their team to list more social platforms. Wrapped up profile update for partner profile. Began working on 2 difficult pay/wallet questions that ended up being handed off to Li.

Answered questions regarding people who were onboarded late in the month and showed no deliverables. Continued letting people know of the All Hands call. Discussed and began offboarding a few contributors per their term ending. Continued final onboarding items for new contributors.

Reviewed expense reports for invoice submissions. Wrote appropriate feedbacks for monthly reviews and added impact statement. Responded to questions about having All Hands call on Monday regarding financial issue.

Timesheet and invoice reviews continued, reached out to those out of standard. Coordinated and wrapped up working with contributor in their onboarding. Discussed final timesheet with non-renewed contributors.

Began onboarding contributor who somehow missed the process and updated their status accordingly. Updated more profiles for contributors trying to wrap up their month. Discussed sending t-shirt overseas to contributor with Miguel and how to mitigate costs and still have a happy contractor. Concluded all active contributor profile reviews and updates as desired. Performed invoice reviews.

Continued reaching out to contractors without deliverables updated to check on status. Began reviewing invoice submissions for alignment with standards, addressing missing items and approving those aligned.

Verified active status of people showing insufficient deliverable updates for June. Provided advice regarding pay for contributor experiencing issues with submissions. Worked with active contributors to finish profiles with outstanding items.

Contacted remaining Contributors to assist with Profile page updates that were outstanding and reminded them to update their deliverable numbers. Corrected timesheet issue regarding overpayment with contributor and finalized invoice submission details with them. Confirmed Miguel’s return from illness to clean up deliverables and make needed adjustments to his information. Concluded edits and posted last informational video for welcome page.

Answered 2 questions regarding timesheets and invoices. Connected onboarding landing page recently created to HR CRM.

Correlated and guided active Contributor lists, directory list, and new CRM for HR to align the data and correct inaccuracies. Investigated more timesheets from invoice submissions. Analyzed all new invoices in the queue for matching benchmark on accuracy. Answered questions regarding invoices and procedure to get paid. Directed question regarding Opolis to correct onboarding personnel: kittyslasher.eth

Recorded final information video for welcome page. Further onboarding done for 2 new contributors. Invoice reviews, edits, approvals for Contributors, Fellows, and USDT. Contacted invoice submissions missing information or containing inaccuracies. Finalized dialogue with intern and discovered no longer going to intern with Harmony so closed my records.

Recorded, edited, and uploaded 3 information videos for /welcome page. Began onboarding 2 new contributors for Yuriy and Danny C. Reached out again to 1Wallet invoice submissions for any missing or incorrect information and approved all per agreement for items completed in May. Updated contributor profiles.

Investigated contract terms for 2 contractors and notified mentors. Approved invoices submitted that had correct information. Aligned HR CRM with Fellow, Contributor list and Directory list.

Reviewed Contributor profiles and made updates to needed information. Began updating Contributor and Fellow Telegram Chat Groups with active members and removed those offboarded and nonrenewed.

Hotel stay and final flight home from Minneapolis. Final approvals on invoices for the week done that evening.

Followed up with invoice submissions having questions and needing reviews periodically all day while traveling home. Flight from San Fransisco DL1152 then DL 3789 from Minneapolis. Flight delayed in SFO then overnight stay in Minneapolis to leave next day 7am.

Processed submitted invoices. Reviewed timesheets and supporting documents for invoices. Reached out to incorrect submissions for corrections. Revised inquiry regarding 1Wallet pay for contractors from Hochung to determine terms and time they begin self paying workers, connected Li and Hochung to reach consensus. Reviewed scripts for 4 new demonstration videos. Reviewed 4 Contributor profiles and reached out for items missing. Edited CRM entries for updates being made to workers.

Provided assistance to offboarding proceedure for contractors not being renewed for both mentors and those being offboarded. Gained approval for final pay for invoices to offboarded contractors. Participate in tgi at Palo Alto office. Engaged with guests at Q & A as well as Gaming presentation. Received update on 3 new focus areas from Zi: Gaming, Defi, NFTs. One on one with Matty regarding his transition to Gaming and mine directly to Ops.

Tested HarmonyTelegramBot to run and push onboarding automation without interfering with Harmony HR CRM records successfully. Arrived at Palo Alto office, met with staff and team for first time. Discussion about guilds resulting in my involvement with Ops. Continued work to provide answers for contractors and staff on processes, onboarding, offboarding, timesheets, and invoices due to changes. One on One with Li outlining alignments needed and opening direct contact for compliance issues. Team dinner to learn more about each person and what drives them. Reapproved invoices with changes after finishing investigation of resources provided.

Moved a 2 onboarding processes forward and assisted with questions about processes as people moved teams. Revised invoice submissions based on submitted information. Traveled to Harmony Office: Detroit Flight (DL 4660) and San Francisco (DL 2274).

No time count for travel only noting it for records.

Reviewed outstanding invoices and invoice changes to meet approval standards. Added active Fellows to HR CRM and reviewed for data accuracy. Answered questions regarding offboarding processes and timesheet/invoice submissions.

Add active Contributors into HR CRM and make sure data is consistent. Review invoices submitted, verify timesheet accuracy, approve per Li if they also have June Deliverables updated to =100%. Worked with those who needed deliverable modifications to update /june correctly.

Reviewed timesheets and small amount of invoices, reaching out to anyone with issues. Reviewed form for offboarding process. Notified all unapproved hires of their offboarding due to freeze in the process. Added more fields to CRM that would be needed then connected CRM to new onboarding automation process so that new data created entries on the fly.

Added all active Contributors to CRM with basic data. Included Core members basic information into CRM. Reviewed active status of Contributors and Fellows to make sure offboarders were being followed up with. Worked through list of Contributors to get their profiles updated. Worked with contractors to get /june deliverables updated.

Followed up and answered questions with invoice and expense invoice submissions. Mapped added fields in CRM. Added all active Fellows with basic data to the CRM

Researched new hires to determine legitimacy and find who approved on Core. Connected onboarding automation pages to new telegram onboarding bot. Designed buttons for the telegram bot. Tested buttons successfully. Launch of telegram bot works as designed.

Continued with edits to active status and finding emails as well as telegram addresses for contractors, updating primary lists with accurate data. Ran CRM test with fields created successfully. Designed and began creation of Telegram onboarding bot. Reviewed invoice submissions and reached out to those with issues on timesheets or wallet addresses.

Began CRM build for Harmony HR outlining needed fields and automations to exchange data with Notion. Reviewed handful of invoice submissions. Created Contributor and Fellow Telegram group chats and edited members. Assisted with editing active, inactive, and partner status on all contractor listings.

Approved more scripts for tutorial videos to be used for June. Uploaded all edited videos and posted on welcome page. Finalized onboarding automation process and workflows inside of the system to send texts and emails. Explained current hold on BasicDAO with invited member and brainstormed ideas to keep everyone engaged via group chat as forum for continued collection of ideas. Responded to large number of questions regarding delays on invoice processing and outstanding revisions that some needed.

Completed review of Fellow profile pages and final edits of all active pages.

Fixed profile issue with a contributor realigning and repositioning items more standardized with typical presentation. Zoom call with Matty to review items for May and June. Finalized edits on onboarding tutorial videos. Uploaded those that were done. Answered invoice questions and updates.

Reviewed and approved submitted contractor invoices for contributors, fellows, and others. Provided guidance to opolis onboarding team via team zoom. Finished edits on how to video for contributors submitting invoices. Edited visual look of onboarding automation process and adjusted buttons and signature fields.

Finished list consolidation and active status identification for contributors and fellows. Wrapped up obtaining tshirt sizes for contributors and fellows. Finished onboarding automation process pages and tested with success. Finished recording 4th onboarding tutorial video for welcome page.

Worked with team to discover which contributors and fellows were not submitting May deliverables, identify their status if active or not, and consolidate into 1 page for tracking. Discovered new list also started elsewhere, worked with creator to collaboratively pull all into their nicely formatted list. Reached out to contributors who did not provide tshirt sizes for welcome package.

Joined All Hands and gave overview of progress. Discussed expense reporting, expense-travel policy, address collection, profile review, and obtaining t-shirt sizes for contributors during People Ops zoom. Edited explanation video for welcome page and recorded to improve content. First full test run of automated onboarding page was a success. Began tweaking employee profile data form and implemented virtual signature for confidentiality agreement within the process that can be done on a desktop or via mobile. Connected with recent new hire regarding resignation of his mentor and began working with him to get his profile in Notion current and up to standards.

Checked on late invoice submissions and performed regular review combined with outreach as necessary.

Completed review of invoice submissions from previous week, notified those with mistakes and outlined corrections needed. Followed up with new Core onboarding to make sure profile and connections for his position were progressing. Confirmed address collection form for contributors was functional and reached out directly to those who had not submitted addresses yet. Answered questions regarding BasicDAO delay and pointed further questions to Matty McDonald. Began recording next explanation video. Had touch base call with Matty McDonald to discuss outstanding items and progress being made.

Identified timesheet errors contacted contractors with errors to correct. Cleared invoices and notified those with mistakes so changes could be made. Reviewed 4 profiles with contractors outlining pieces missing and how to add elements needed, finalized corrections with them. Continued adding content needed in onboarding automation funnel pages, discovered formatting error for mobile view and fixed for all pages.

Reviewed and offered corrections on handful of edits for expense and travel policy document. Implemented Contributor telegram chat group to reach everyone faster. Created address collection page mobile enabled and mapped into a database so can collect contributor addresses for welcome package. Link to this was sent out with deadline a few days out. Reviewed and offered corrections on timesheets for contractors.

Completed page automation for onboarding process, verified each step shows percent completion and goes to next page when new employe makes submissions. Setup automation to take doc and email link automatically to kyc@harmony.one of drivers license. Developed field entries in a database for every section required on employee profile with clear markings so they can be pushed to Notion in the future.

Joint call regarding expense reports, expense and travel policy, and video scripts with Amanda. Call resulted in edits to a recorded video and the addition of further scripts based on questions posed by employees and contractors. Timesheet and cultural self assessment discussion with 3 contractors to get their profiles completed. Verified and removal of off-boarded employee from notion pages I had access to and knowledge of. Reviewed timesheet expectations with 2 contractors and reminded them to submit to mentor for review. Reviewed profiles of last 3 onboarders for completion and progression in the process. Completed basic onboarding funnel content outline for automating entire process and making it mobile enabled.

Final check for invoice submissions and final follow up with those making corrections. Reviewed opolis documentation from initial conversation with Gavin at opolis on their functions and offerings.

Finished reviewing invoice submissions, verified timesheets were on par. Assisted incorrect invoice submissions with making corrections. Assisted with edits on expense and travel policy regarding employee and contractor expectations and verbiage. Reviewed expense report layout and content, added templates from submissions for idea and concept review to make the process holistic yet capture needed data. Discussed DAO future with those having questions about Harmony’s direction and directed them to others if had further questions. Answered off-boarding questions and discussed termination issues and procedures with those needing insights.

Answered repeated questions regarding invoice times, timesheets, submissions, profiles, and review processes. Reviewed jointly timesheets with recent onboarders for accuracy. Reviewed invoice submissions and reached out to as well as tracked down those with issues regarding fixes.

Added text to script then recorded how to fill out a timesheet, edited it, uploaded to YouTube Channel and embedded on harmony.one/welcome page. Answered 4 invoice questions and approved 5 invoice submissions. Explained how to find ONE address for a wallet switch from 0x format.

Went through outstanding Telegram messages to make sure everyone is followed up with. Began list of compliance issues FAQs that will need addressed this year and shared with Amanda. Worked with invoice submission without a timesheet or filled out profile. Answered more invoice questions, tracked down incorrect submissions, found a missing payment, assisted with another onboarding profile and timesheet implementation, guided two new invoice submissions.

Recorded first explanation video on timesheet creation and made edits then submitted to Amanda for review. Uploaded timesheet explanation video to HarmonyHR YouTube channel. Discussed the details of videos with Amanda - moving around the order of the videos and will be doing Profile and Invoice video next. Checked on invoice resubmissions and corrections approving those done correctly.

Reviewed invoice submissions and followed up with error users to push to completion then added a few who made corrections. Began investigating automation tools for the onboarding process in order to speed it up.

Began invoice submission reviews and approved half of all submissions as complete for Li to begin processing. Reached out to the other half over issues of incorrect wallets, bad timesheets, or inaccurate dollar/token amounts. Conducted random audit of all those onboarded since April to make sure everything on their timesheets was accurate and contacted those with errors. Mapped out temporary process to migrate github timesheets to Notion and stopgap of having those on github create a combined page for each submission. Tested github stopgap timesheet with one user successfully.

Reviewed Telegram addresses for employees is near completion. Reviewed 3 invoices submitted and reached out to each as all had incorrect information needing corrected. Talked at length with 2 about how to correct. Worked on revising onboarding intake form to capture all needed information at onset and designed format that is easier to utilize. Continued on-going conversations with those being onboarded to push to completion of all items.

Met with Amanda and created content needed for at least 4 immediate explanation videos for /welcome page. Onboarded 3 contributors through first few steps scheduling follow up steps. Went back and reviewed previous onboarded contributors and fellows to make sure Profiles are completed or process is close to completion. Created harmonyhr YouTube channel to upload explanation videos to. Reached out to 2 remaining timesheet submissions with issues to redirect to the standards and help with consolidation of multiple pages into 1 single submission page point. Investigated invoice concerns for 2 submissions and verified paid status.

Finished invoice reviews from previous week. Contacted all outstanding invoice and timesheet reviews that still needed wrapped up and assisted with issues. Engaged with Opolis regarding benefit, payroll, and other options resulting in them sending me a list of all services. Attended All Hands Zoom and discussed DOA future format with Sam as well as methods to increase engagement. Joined HR People Ops Meeting and began structured work for video explanations for items on /welcome page that ended with an outline of priorities based on number of issues identified with onboarders.

Reached out to 5 people with invoice errors, helped answer questions on timesheets, assisted with invoice corrections. Added 2 link address corrections to HR Playbook. Created Adobe pdf for contracts that can be easily filled out.

Added another round of edits to HR Playbook including government links under Non-Discrimination and the specific government language requirements for each type, clarified position types as Employee verses 1099 under Position Classifications adding Department of Labor link as required, added Family Medical Leave Act link with digital version link, included Department of Labor link under Human Resource Records as well as Hiring Contract links for domestic and international hires. Organized Contributor and Fellows contractor lists with new tabs separating by Mentor and End Date. Cleaned up Orientation Pages by including headers and sections across each page for ease of read. Scheduled phone call with Opolis for development of benefits for contractors and employees wishing to opt out of W2 benefits. Reorganized order of list on HR Playbook of Employee Benefits for clarity. Answered 4 inquiries on timesheets and contractor pay, explaining the process, timesheet task descriptions, calculations, and setting up Metamask wallet.

Identified, Generated, and Edited final content for following sections on HR Playbook: Employee Benefits, Employee Responsibilities, Payroll, and Budget Impact on HR. Added logo to Employee Confidentiality Agreement document, created new pdf for it, and linked it on HR Playbook. Verified 6 invoices for payment clearing timesheets, wallet addresses, and their math.

Typed up HR Playbook in Notion. Researched and compiled necessary sections - included 16 sections and 14 with complete content (Introduction, Index, Non-discrimination, Confidentiality Agreement, Position Classifications, Pay Plan, Employee Benefits, Recruitment and Application, Probation and Layoff, Employee Accountability, Performance Reviews, Employee Responsibilities, HR Records, Payroll, Grievance Procedure, Budget Impact On HR), links to government requirements, downloadable documents, Edited language across entire HR Playbook. Worked with staff on edits for clarity. Finalized and added government requirements throughout the HR Playbook. Edited, assisted, clarified 6 Contributor/Fellow timesheets and profiles. Answered questions for 4 Contributors regarding invoices. Approved 2 invoices from submissions. Updated team on outstanding needs.

Finalized outline for Welcome page. Numbered 9 full sections on welcome. Added content for each section: Start A Telegram Group, Create Notion Account, Contract and Verification, Submit Onboarding Form, Read Harmony Orientation, Cultural Self Assessment, Finalize Your Profile, Monthly Deliverables, and Getting Paid. Detailed Timesheet process with link to good example, added deadlines, explained invoices with links, added invoice deadlines in clear format, briefly described setting up to receive ONE. Engaged with team members to complete Telegram address list of all employees and nondisclosure agreement document build.

Planned extended explanations and outlines for Welcome, About, Team, Ecosystem, DOAs, Tutorials, Links, and Human Resources pages via collaboration with Matty. Reviewed timesheet needs with 2 Contributors and Specified desired changes going forward. Setup 2 new profiles for employees, created Timesheets, and Cultural Self Assessment. Answered 5 questions about invoices from Contributors concerning deadlines, where to file URLs, timelimits, and details from welcome page. Received update on automation software available DoDAO and Wonderverse regarding onboarding process improvements.

Onboarded new employee with introduction conversation, profile creation, orientation page explanation, walk thru of welcome page, creation of cultural self assessment, and designed timesheet. Added 5 new items as essential to HR Playbook. Checked 7 invoices and looked at their timesheets again. Communicated with Li regarding “granular” Task descriptions on timesheets and began outline to attempt to explain the meaning for employees and contractors.

Engaged in timesheet reviews with new employees and explained the column meanings for them to submit to mentors. Edited orientation punch list for clarity. Created HR Playbook Outline to show needed items to create content in the future. Answered questions from invoice submissions, benefits inquiries, and profiles. Reviewed one profile update and assisted with further filling out the required fields.

Performed onboarding assistance to 3 new hires. Profile setup, timesheet setup, cultural self assessment setup. Answered questions from each regarding processes and explained basics of using Notion. Answered basic Metamask questions to get setup. Informed new hire regarding FINRA reporting needs and what they would need to do to maintain their compliance via their current arrangement.

Conducted review of new 3 hire profiles regarding adding timesheets and cultural self assessment.

Began onboarding new employees. Fixed minor issues on 2 new hire timesheets. Reviewed 2 invoices. Walked newer hire through issues and corrections with timesheet. Identified missing invoice issue and reached correct staff for fix. Created internal HR Telegram address list and began populating it for all employees. Fixed loose form for onboarding data collection.

Setup multiple sections on new onboarding profiles. Implemented Onboarding form page and sent to new onboarder. Edited previous new hire profiles. Began list of HR Playbook needs and created page for collaboration.

Created more timesheets for new hires, created updated timesheet for migration of contributor from github. Setup Cultural Self Assessment table for new hire unable to inline it. Tested successfully new hire form in Google linked to Notion.

Created timesheets for new hires. Generated profile for new hire. Setup and connected google form for collecting basic new hire data. Created HR Directory and added new hires for progress tracking.

Onboard 4 new contributors. Fix 1 timesheet. Setup HR Employee record database. Updated profile needs via direct outreach to 3 contributors.

Onboard outreach to those who started last week to push through to end. Began Onboard of 2 new contributors. Added invoice and timesheet info deadlines to Welcome page.

Onboard begun for 2 new contractors. Edits made to add Monthly Deliverable Guidelines to Orientation Welcome page. Outreach to those needing April Deliverables updated. Outreach to Fellows over missing Profile page items

Setup pieces for a basic form to help with HR data collection. Updated Harmony Team list with missing information for 10 members. Locating other other missing data for 5 remaining unknowns.

Completed list of Fellows and Contributors profiles that need finished with key information. Began list of Telegram links for both.

Followed up with 4 new hires on completing Profile and orientation process. Reviewed 21 Contributor profiles for completion of items and created list for individual follow up. Investigated form creation for Notion.

Finished Fellows List to see what info is missing from profile pages, compiled list for individual follow up. Reviewed Core Team database for anyone moving to Fellows.

Created spreadsheet list for Fellows and Contributors and began list of what each profile is missing for 14 fellows; adding to list what is missing for direct outreach and mgr outreach.

Compiled list of HR laws and rules that are required. Identified 4 different timesheet formats in use by contributors and fellows. Link all files in Invoice/HR Links page. Created pay calculation on timesheet column for everyone to utilize.

Contact 2 new onboarders regarding orientation and required forms to fill out. Identified 5 items missing from onboarding list. Looked at and compared 15 contributor timesheets for consistency with process. Looked at 3 fellow timesheets for similar comparison.

Research Self Assessment process and page creation methods for onboarders. Create method for inserting tables into profiles. Investigate timesheets and created monthly annual layout for cleaner sheet. Welcomed new onboarder and provided basic Q&A.